Project Assistant

We are looking for a Project Assistant that will support the program and project office by providing administrative support and guidance on project management techniques. As part of a project works towards given research goals. You will also support the IT Head of Department in the IFS division in all relevant administrative and reporting matters.

Tasks and responsibilities:

• General administrative support.
• Processing of all organizational and administrative office activities: efficient management of mailbox and calendar; prioritization of tasks; respect of deadlines.
• Planning, coordination, and prioritization of meetings.
• Organization, preparation, and follow-up of internal and external meetings.
• Organize travel arrangements, including comprehensive itineraries.
• Process and manage travel expenses.
• Assist in the organization of work functions and events.
• Prepare management presentations and reporting.
• Acting as a point of contact and efficient collaboration with other Group Segments and Departments.
• Support for board-level activities including Townhall organization & presentation, team events, workshops.

Required skills and experiences:

• Several years of professional experience as an assistant to an international company.
• Work both independently and as part of a team.
• Discretion, resilience, flexibility is a must.
• Be able to create and use your network for the benefit of the team.
• Be able to prioritize and focus on achieving business objectives.
• You will have developed strong skills in MS Office: Outlook, Word, Excel and PowerPoint.
• Very good, structured working method and strong communication skills.
• Customer-oriented and solution-oriented working methods as well as excellent teamwork skills.
• Excellent knowledge of English, ideally also French.

Assignment:

• Full-time (100%)
• Remote vs onsite: 50-50
• Freelance contract
• Duration: a long-term cooperation
• Start: September 2022
• Location: Prague